Anyone who is doing a business is transacting in cash. They either maintain a sale khata or keep a udhar jama register. Whether it is a small manufacturing factory or a vegetable vendor they all sell and give credit to customers. Presently most small and medium-size businesses maintain these records on paper. Creating a record of transactions and keeping track of credit given is often a difficult task when it comes to manual registers.

What is Diary Khata? 

Not all transactions are completed immediately after the sale and purchase. Diary khata is used to maintain the record of all such transactions. Any sale which is pending to be paid is kept under the udhar jama register. Any purchase which is pending to be paid is also kept manually in the register. Maintaining a physical record in a diary is an old practice followed by my small and medium-sized enterprises. The reason for this is because either they do not want to invest money in getting software or they feel they are not technically sound to use such software. 

What is Digital Udhar Khata?

A Digital khata is an online record of all the above transactions. Instead of keeping a register or diary, all the transactions are stored online on an app. A digital khata helps you keep a record of all the debits and credits online.

Benefits of using Digital Udhar Khata online

Any business, whether it is a mom-n-pop shop or a milk vendor, will have various transactions. They either lend money to customers or take material from vendors on credit. Keeping an online record helps in many ways.

• Safety - Any manual register or diary for khata is not safe. There is always a chance of losing documents. Maintaining the udhar jama register or sale khata in the physical form also gets damaged over a period of time. Keeping it digitally keeps it safe.

• Saves Time - Keeping transactions manually takes more time in creating and searching for information when needed. Finding information is much easier on a digital app. The time you save can be utilized in other important aspects of the business. Once you have time in hand you can scale up your business. 

• Easy to Operate - One does not need to have the technical know-how to use the app. You can make records of your purchase and sale khata easily on the app. You just need to enter the details of the transaction and can access it anytime, anywhere.

• Easy reports - It is not possible to generate automated reports through a register or diary. But with a digital app, you can generate reports like profit and loss statements, ledger statements, sale reports, and many more reports.

• Sending Reminders - Giving credit to customers is very common for any business. Though it is difficult to keep track of payments and what’s more difficult is to keep calling for getting the money back. The udhar digital khata helps you send automated reminders at set intervals. All you have to do is enter the details and reminders will be send automatically. 

• Free of cost - Is diary digital udhar khata is free? Yes, you just need to install the app and you can use it for a lifetime. There is no cost to download or use the app. 

SMEs are the backbone of the Indian economy and companies like Digichal have created a platform that will help them take their business online. Their app is easy to use and free of cost. No matter what is the size of your business, you can use the digital khata and turn your business online. Once the business is digital, you can scale up and take it to other cities with ease.