The more paperwork you accumulate, the more difficult it becomes to keep track of your crucial documents. By switching to a digital filing system, you can retrieve you’re the information you need instantly. However, going paperless without the right support can be challenging. The best way to handle this daunting task, document scanning projects is to work with a reliable document scanning company. Having a thorough understanding of the document scanning process can help identify your specific requirements:

·         Receiving records: Depending on where your vendor is located, you can either pack your documents and deliver them physically or ship them. You can also have the scanning vendor to come to your site, and pack and pick up the documents. Regardless of the option you choose, make security a priority.

·         Preparation: One of the most important and time-consuming aspects of a digitization project is making sure your paper documents are ready for scanning. Reliable vendors will remove all paper clips and staples, pay special attention to damaged pages and sticky notes, and straighten folded or curled pages so that the material can be scanned without any issues.

·         Scanning: The scanning process will begin after the documents are properly prepped. The documents will be scanned using high quality equipment. Reliable vendors have stringent quality control measures in place to ensure superior digital images and see that that no pages are missed or double fed during scanning.

·         Indexing: Indexing ensures that your documents are accessible to you at any time. Each scanned file is indexed in accordance with your requirements. Indexing documents  under specific categories will make it easier for you to access the information you need when you need it. Identification codes, names, dates, places, service categories, department names, and social security numbers are examples of common index fields.

·         Quality Assurance: Your documents go through a thorough and exacting quality control process after scanning and indexing. A technician checks the photos for legibility, appropriate image orientation, blank pages that should be eliminated, and any other issues that can have an impact on the project's quality. This will ensure that your files are easily accessible, and readable.

·         Delivery/upload: Once your imaging project is over, everything is readied for delivery. Based on your instructions, the hard copy records will be returned to you, transferred to a secure storage facility, or safely shredded and recycled. Your project's digital version can be exported by CD or DVD, flash drive, FTP, external hard drive, or a cloud repository.

Professional document scanning services are reliable and convenient. Experts will work with you through every stage of your project and also remain available to take care of any potential concerns that may occur in the long run.