Managing a successful hotel/ holiday home  requires managing all the operations in perfect harmony. It requires instant updates for all the resources and inventory involved so guests can have a good experience and property owners can achieve efficiency and cost effectiveness. To achieve that, the property owners need to deploy a good property management software that covers all the critical operations and tasks involved in managing their property. Modern cloud based property management systems allows property owners to list their property on leading distribution channels like booking.com, air bnb, agoda etc using a channel manager that instantly updates the available rooms across all channels to avoid over bookings. Once the booking is received systems can trigger automated emails to confirm the booking to the customer. Housekeeping department is also made aware when they need to make the room ready for the expected guest. Guests are sent automated reminders about self checking and other necessary information as the property owners see necessary. Above and several other unique business requirements drive the decision to select an appropriate cloud based property management software for the property.

The advantages of Cloud Property Management System

Top rated modern property management companies are successfully able to instantly update the information across all the modules. After information is updated it needs to be presented in an easy to use and customisable dashboards and widgets for quick decision making. The main goal of the pms system, especially for a holiday property management scenario is to ensure seamless integration of ongoing processes and the feedback of the user. Some of the important factors to select an appropriate PMS system are;

Distribution channel management

The Online Booking Management feature should allow managing the channels like booking.com. Expedia, air bnb etc that generate revenue and maximize the occupancy of the property. The Rate Management module manages the room rates across different channels and apply dynamic pricing depending on the availability of the occupancy.

Guest-friendly communications

The Guest Communication Modules of a cloud PMS allows property managers to automate correspondence like automatic triggering of booking confirmation emails, timely alert for self check in. Other relevant features can be online check-in, contact less check in, ability to self manage the profiles, loyalty points and bookings (pending property owners approval). PMS software solution providers should make sure that the interface is easy to use for both the guests and property managers. 

To encourage the customer loyalty amongst the guests, the property owners should introduce loyalty management  programs that reward the guests for multiple visits or longer stays. Most of the popular cloud-based property management software have most of these features and more.

Ease of Use

The UI should be easy to use and customisable enough to easily manage the tasks and present the decision making matrices in a quick and easy way. 

The reports should be easy to access and customisable enough to present the relevant information.

Automatic updates

Modern Technology keeps evolving, all the top rated software solution providers constantly keep updating the features and addons. To stay up to date with time, it is strongly recommended to all the property owners to deploy a holiday property management system that’s up to date with the market.

Ultimate Guest Experience

Every hotel/ motel or holiday home ultimately desires to give the best guest experience to their guests so they convert into returning guests. This also makes happy guests advocate for the property and promote it with their friends and families.

A lot of service is provided by human interaction so a property owner needs to make sure that their staff are respectful and responsive.  In addition hotels should leverage on the technology to connect with their guests in a timely manner and allow them to manage their bookings themselves at their convenience.

A good property management system can surely assist with a lot of automation while improving the efficiency of the operations. It also helps with reporting giving a birds eye view to the property owners allowing them to create efficiencies and better decision making.