Technological advancements are an ever-changing process that keeps every firm on its toes, and one such revolution has been the advent of the "cloud" in the communication industry. Before the start of cloud telephony solutions, every company had to employ a separate IT staff to manage the plethora of cables and gear required to assure flawless communication – both within and outside the organization.

These cables, hardware, and software became outmoded when technological advances began to affect the sector. The cloud frees a company from the costs of installation, IT workers, and system upkeep. The cloud telephony service provider is now in charge of all cloud telephony infrastructure setup, maintenance, and upgrades. To begin using these services, businesses merely require an interface to connect to the telephone server.

What exactly is cloud telephony?

The term "cloud telephony" refers to a method in which customers make use of telephone equipment stored at their service provider's location. Customers may also access this cloud-hosted system using a web interface.

Previously, when companies wanted to grow or move their office space, problems such as the expense of purchasing a new telephone line or the time delay in the infrastructural setup would arise, making the whole migration process difficult. However, with cloud telephony, companies just need to notify their service providers of any such change, and the rest is handled automatically.

Cloud telephony provides several additional advantages to your company. Let's have a look at a couple of them:

1. Lower Ownership Costs:

Most businesses save between 15 and 30% on operating costs. The requirement for resources is reduced when the whole setup is virtualized, which has a direct impact on the enterprise's total cost. The pay-per-use approach makes adaptation more affordable for small and medium-sized organizations.

2. Dependable with a high uptime:

Multiple servers are stored in data centers in case of a technical breakdown. If one system dies, another system immediately takes its place to restart services with no time lag.

3. Simple Scalability:

No company's shape stays consistent; every firm will expand or shrink. Cloud telephony services come in handy for keeping up with the ever-changing demand. Any number of users/channels may be added or withdrawn from the server as needed.

4. Constantly Updated:

The software business is always growing and introducing new features to improve performance. To keep your communication system up to date with these developments, service providers continue to update the software and hardware on the backend without interfering with user use. The main advantage of cloud telephony technology is that it allows you to keep your services up to date without requiring any additional work or time.

What Is the Process of Cloud Telephony?

Cloud telephony solutions work the same as conventional telephones, except it's placed on the service provider's facilities and accessible over the cloud network.

When a client calls, the call is initially routed to a cloud-based Hosted PBX. This transmission of data is done using a Primary Rate Interface (PRI) line, which is linked to the telephone service with a PRI card (PRI line is a telecommunication standard used on an ISDN to deliver voice, video, data, and other network services between the user and the network) (PRI line is a telecommunication standard used on an ISDN to carry voice, video, data, and other network services between the user and the network).

The service provider's hosted PBX saves phone numbers and routing information for every call. All your business phone extensions are linked to the hosted PBX, so each call picks its best agent based on the system's priorities.

Service providers or consumers may implement PBX rules to prevent calls. Once the server determines the appropriate agent for the request, it connects the client and agent via phone.

All agents are linked to the same hosted PBX, making call transfer quicker.

Why Should Companies Use Cloud Telephony?

Businesses may use many features to speed up their daily procedures and profit-making, but there are a few important benefits of cloud telephony services that make it the finest business communication mode:

1. Voicemail message

Voicemail electronically stores voicemails. This tool is helpful when all agents are busy or unavailable. The agents collect the voice recording and react to the message.

2. Forwarding calls

This feature enables company owners or agents to take calls while they're not in the office. You may route incoming calls using cloud services. Store a list of forwarding numbers to automatically forward calls based on priority. The caller is unaffected by forwarding.

3. Voicemail

IVR enables businesses to automatically answer calls with a recorded welcome message. The robotic attendant answers and transfers the call. This function saves money on employing a dedicated employee to answer calls.

4. Call recording/monitoring

Once the firm is established, the following phase is maintenance, which requires continual process monitoring. Call recording enables businesses to record incoming and outgoing calls as needed. This functionality helps consumers and businesses preserve dialogue and business processes' authenticity.

5. Desktop, web, and mobile app usability

Best cloud service providers give an interface for all the aforementioned functions. This interface is accessible via desktop and web to increase usage and flexibility. Many service providers feature applications for agent access. Agents/admins may access and monitor calls via mobile applications.

6. Interoperability

Cloud telephony services offer value by allowing flexible integration. Integrate your CRM, industry-specific management system, or other applications with cloud telephony to maximize utilization.

Wrapping It Up

Cloud telephony brings myriad of benefits to businesses. If you are looking for a reliable cloud telephony provider, then Office24by7 is the one. Get in touch with us at +91 7097171717 or drop us an email at sales@office24by7.com for more details.