Is your event coming soon, but you are still undecided whether to get a virtual events platform or just rent an on-site venue? Well, with the ongoing health crisis, face-to-face events are still discouraged. Thus, your best option will be a hybrid event platform.

Hybrid events will allow you to cater to both online and in-person audiences. You can mix the good things from both virtual and onsite events. A hybrid event platform will let you widen your reach since it can effectively reach both kinds of attendees.

Managing Hybrid Event Audiences

The question is, how should you manage these different sets of participants in one event? As a hybrid event creative technologist, you must create two completely different but synchronized attendee experiences. Your steps will include networking, controlling various sessions, announcements, and others. For these, you need to use an effective mobile app and virtual events platform that are designed to form one successful event.

Here are some of the tips on how you can manage the two sets of audiences. These can help you avoid confusing your audiences.

1. Provide a customized plan for exclusive sessions.

Event organizers must create an easy and straightforward agenda to establish the activities throughout the events. This is needed whether you are conducting f2f events or virtual events. A customizable agenda can help you manage virtual meetups, on-site networking opportunities, and other sessions that your attendees can participate in. Moreover, this will help organizers target the right networks and sessions for specific guest types, without making either audience feel left out.

2. Provide specialized announcements for each attendee group.

Conducting a hybrid event may seem like running two activities or events simultaneously. For this reason, it is your responsibility as a host to keep participants from being overwhelmed by unnecessary information—those that are not relevant to them. You can streamline announcements with separate groups to keep this from happening. In addition, you can specify whether updates will be delivered to virtual attendees, in-person participants, or both prior to sending them an in-app notification and email. For instance, you can update virtual guests about the streaming links or inform the in-person participants about room changes without having to involve the other group.

Get Expert Help

You can find a hybrid event platform with many features to create successful events. Here, in the Philippines, Waveplay Interactive is the best-known company to provide this kind of service. It caters to touchless or contactless events. In fact, it has developed several apps or activities that are great for hybrid events.

Waveplay Interactive can help you properly manage your hybrid event attendees through their state-of-the-art platform, apps, and activities. In addition, the multi-awarded interactive display provider in the Philippines can also provide you with interesting touchless apps, such as their contactless hybrid photo booth.

For more information on how Waveplay Interactive can help you get the right hybrid event platform for your upcoming big event, just contact them today.